Skip to content

Are you a volunteer yet? You may want to be…

July 2, 2010

There are many reasons why YOU should volunteer at Infinitus!  Not only will you be giving back to HPEF, the organization that made this possible, but you will meet lots of great people and create life long friends!  But, if that isn’t enough for you then maybe the chance to go to the C&C Dessert might peak your interest!  OR are you a huge fan of StarKidPotter?  Would you like to meet the cast of AVPS before anyone else?!  If so then you need to volunteer!!!  Ten of our volunteers will win a seat to the C&C Dessert on Saturday!  We are also giving the opportunity for two lucky volunteers to meet the cast of AVPS first right before the debut!  We will have several prizes to give away to some lucky volunteers during Infinitus!  These are just two of our opportunities.

To be eligible for these prizes you first must be a volunteer.  To become a volunteer you need to fill out a brief application located at this webpage, Just click “online application”.  It asks just a few brief questions and once you have completed it just hit submit!  As easy as a Swish and Flick of your wand!!  Once the Volunteer Chair has emailed you and sorted you into a committee then you will work with that committee’s head witch or wizard in figuring out a time on their schedule to volunteer.  You must work at least 4 hours to be eligible for these prizes.  For every four hours of time worked you will be entered in to win!!  For example if you complete 8 hours of volunteer time, then you will be entered in twice to win!

So don’t delay!!  Volunteer today and be a part of the Infinitus magic!!

7 Comments leave one →
  1. joseph permalink
    July 2, 2010 2:37 pm

    pick me

  2. RumbleRoar permalink
    July 2, 2010 11:10 pm

    What about if you only work during Infinitus? This seems to be geared more towards those volunteers who work before the symposium.

    • Christine L. permalink
      July 3, 2010 7:32 am

      RumbleRoar: This actually applies to on site volunteers. Each committee has created blocks of time during the conference when they need volunteers. It depends on the committee and the blocks of time they have figured that they need their area staffed, but the blocks of time could be an hour, two hours or 3 1/2 hours. May seem like a lot, but it really isn’t and most people will find that they do have down time when there isn’t something they necessarily want to do or see. So for example if you take two shifts of two then the volunteer is eligible to win the prizes. There are lots of shifts still available especially with our Common Room and we still have Prefect openings (bonus is you’ll get to see the programs you are there helping). A full list of openings is on the application. If you have questions about any of them just send me an email at
      All the people I know who have volunteered at past cons are glad they did. I know I was and it is the reason I volunteered to be chair of volunteers. It really makes the whole conference that much more memorable! 🙂

  3. Tess permalink
    July 3, 2010 1:04 pm

    What is involved (what would we have to do) in terms of volunteering to be a perfect for formal programming?

    • July 3, 2010 1:29 pm

      Tess – have you check out the Infinitus Facebook page yet? It has a run down on some of the volunteer positions and descriptions. According to the info page ” Formal Programming is looking for Prefects that can help keep Infinitus programming running on schedule!”

      • Tess permalink
        July 3, 2010 1:57 pm

        Yeah, saw that, was just wondering what exactly that meant…it says we would be able to sit in on the program and such, so would we just have to make sure it starts and ends on time??? Is that pretty much the job?

    • July 3, 2010 8:49 pm

      Tess, Hi! I’m the Formal Programming Chair, and we could TOTALLY use more prefects if you are willing. We still have a number of shifts open.
      You are right, making sure the sessions begin and end on time is the main task for a prefect. Below is a more detailed run-down on the tasks of a prefect. If you have any questions or decide that you would like to volunteer to be a prefect, feel free to email me at



      To some first-time volunteers, being a “prefect” sounds much more daunting than it really is. It’s an important role, but it isn’t too difficult. As a Prefect, you will be assigned a block of time (usually about 3 to 3 1/2 hours or so) where you will be responsible for manning one of the programming rooms (you will have a choice in your assigned shift or shifts). What this means is that you will be on hand if a presenter needs anything (water, paper, pens, etc.) or has questions (if you can’t answer them, you’ll get with me or my assistant for help). Your main task will just be to let the presenter(s) know when it is time to begin their presentation and when it is time for them to end. You will also need to know the maximum capacity for the room you are “prefecting” in (I will give you this information on site). You’ll need to keep a rough count of the number of people in the room so that we don’t go over the max capacity for that room (this is a fire code issue). Here is a brief timeline for one session (in this example the session begins at 3:00pm and sends at 3:50pm):

      2:50pm: Make sure you arrive for the session 10 minutes early (This will only be an issue for the first session of your shift. You will already be in the room for the other sessions in your shift.)
      2:50-2:55pm: Locate the presenter(s), introduce yourself as their prefect, and ask if they need anything. Let them know that you will tell them when it is time to start. Also, you’ll need to begin your head count for the # of people in the room.
      3:00pm: Complete head count, close the doors to the room, and signal for the presenter(s) to begin.
      3:00-3:40pm: Enjoy the session!!!
      3:40pm: Signal to the presenter(s) that they have 10 minutes left.
      3:45pm: Signal to the presenter(s) that they have 5 minutes left.
      3:50pm: Signal to the presenter(s) that the session time is completed.

      You’ll do this for each session during your shift. Depending on which shift you get, you’ll likely have three or four sessions during your shift.

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )


Connecting to %s

%d bloggers like this: